BY-LAWS of the AMERICAN PRINTING HISTORY ASSOCIATION, CHESAPEAKE CHAPTER
The name of this Chapter shall be the CHESAPEAKE Chapter of the American Printing History Association.
The objectives of the Chesapeake Chapter shall be:
1. To promote the objectives of the American Printing History Association, as described in the By-Laws of that Association; and
2. More specifically, to promote those objectives in the geographical region served by the Chesapeake Chapter. This region may be described as encompassing the following states of the mid-Atlantic region: Maryland, Delaware, Virginia, West Virginia, southern Pennsylvania and the District of Columbia. These objectives shall be implemented by meetings, lectures, tours, by occasional or recurring publications, by workshops and conferences, or by such other means as the membership may determine. There shall be at least two such activities in any one year period, not including the annual meeting.
Membership in the Chesapeake Chapter will be open to all members in good standing of the national organization who signify, by their payment of an annual Chapter membership fee, their interest in the objectives of the APHA and of the Chapter.
The amount of the annual membership fee shall be determined or changed by majority vote of the active members of the Chapter. Active members shall be defined as those members who have paid their annual membership fee for the current year on or before the date of the Annual Meeting.
There shall be four officers of the Chesapeake Chapter: A President, Vice President, Secretary, and Treasurer, all of whom shall be members of the American Printing History Association.
a. President. The duties of the President shall be to preside at meetings, to ensure an orderly succession of officers within the Chapter from year to year, and to undertake as needed those other duties commonly associated with the office of President.
b. Vice President. The duties of the Vice President shall be to preside at meetings in the absence of the President, to take responsibility for the Chapter’s website, to undertake special projects, and to undertake as needed those other duties commonly associated with the office of Vice President.
c. Secretary. The duties of the Secretary shall be to send announcements of forthcoming meetings to members, to write and (as determined by the officers) to circulate minutes of meetings to officers and members, and to undertake those other duties commonly associated with the office of Secretary. The Secretary shall also be responsible for forwarding to APHA copies of Chapter minutes, publications, and such other materials as are appropriate additions to the APHA national archives.
The Secretary shall also maintain a list of current members of the Chapter with addresses and emails. The Secretary shall be responsible for mailing ballots to the members for the election of Officers and the Program Committee and receiving the ballots.
d. Treasurer. The duties of the Treasurer shall be to take responsibility for the treasury of the Chapter, to ensure the regular payment of dues by members, and to undertake as needed those other duties commonly associated with the office of Treasurer.
The Treasurer shall present the books of the Chapter at the annual meeting and the President shall sign them to indicate that they are in good order. This shall also be done when one Treasurer succeeds another Treasurer.
e. Program Committee. There shall be five members elected to serve as the Program Committee. The chair of the Program Committee shall be elected from among the Committee members and the Committee shall meet for an organizational meeting in January of the first year of their term. Each member during his or her two year term shall be responsible for at least one program of the Chapter.
2. Annual Meeting. There shall be a regularly-scheduled annual meeting of the Chapter, at which the Secretary shall provide a summary of the events of the previous year’s activities of the Chapter, and the Treasurer shall present a financial report covering the previous year. This meeting should precede December 15 of any calendar year as a report of this meeting together with a financial statement must be sent to the Executive Secretary of APHA by January 10. This report and statement will be incorporated in reports to the national membership at the annual meeting. The report and statement need to be sent even if the Chapter president or his or her representative is not present at the annual meeting. A quorum for purposes of the annual meeting shall be ten current members of the Chapter.
3. Election of Officers. a. Term of Office. The term of office of the officers shall be for two years. Officers may be re-elected to their present office for one additional term. b. Method of Election. The President shall be responsible for appointing a Nominating Committee of at least three members charged with providing a candidate or candidates for the Chapter’s offices. Nominations shall be taken at the annual meeting and by members contacting the Nominating Committee by other means. There can be more than one candidate for an office and more than five candidates for the Program Committee.
Election shall be by majority vote of Chapter members by a mail in ballot sent by the Secretary to all current members and returned to the Secretary. Such election shall take place in even numbered years with the nominating committee being appointed in September of the even numbered year. The officers shall take office as of January First of the odd numbered years following.
4. Amendments. These rules may be amended by a majority vote of those members attending two successive, regularly scheduled meetings of the Chapter, advance notice of the proposed amendment having been given before the second of these two meetings, always providing that the amendment or amendments receive the approval of the Board of Trustees of APHA, as set forth in the APHA By-Laws.
ADOPTED November 15, 2008